AMFEMS Truck Check Reference Guide

Overview

The AMFEMS Truck Check application is the shared readiness platform for daily truck checks, monthly truck checks, replenishment follow-up, submitted-check review, reporting, and supervisor audit activity.

1. Accessing The Application

1. Open the main application page.
2. Use the Company Login button.
3. Enter the company code.

2. Main Workflow Page

After login, the workflow page gives access to Daily Truck Check, Monthly Truck Check, Edit Past Checks, and Admin for authorized users.

• Use Daily Truck Check for routine day-to-day readiness verification.
• Use Monthly Truck Check for the full inventory and inspection workflow.

3. Starting A Check

On the start page, enter the inspection date, truck or unit, and station code. The application maps the station code to the station name saved in the app and asks the user to confirm the information before opening the live check.

4. Daily Truck Check

The Daily Truck Check uses its own item list and its own saved records.

• Daily items are managed separately from monthly inventory.
• The checklist uses a Yes or No completion workflow with separate Yes and No buttons.
• Expiration verification is not used on daily checks.
• Daily checks autosave and can be resumed from Active Checks.

5. Monthly Truck Check

The Monthly Truck Check is the full inventory workflow.

• Enter quantity for each item.
• Use expiration verification only when required for that item.
• Add follow-up notes when needed.
• Use quick follow-up shortcuts when they fit.
• Use the Show All Items or Show Only Items Needing Attention filters.

6. Autosave And Shared Active Checks

Both daily and monthly checks autosave while the user works.

• Changes are written into the shared active check record.
• Another user can resume the same active check from the home page.
• The sync badge shows syncing, synced, pending, or offline status.
• Active checks display the date, truck, station, mode, section, and last updated time in Eastern time.

7. Replenishment Workflow

The replenishment workflow applies to the Monthly Truck Check.

• Download Replenishment Report creates a PDF and does not close the live check.
• Mark Replenished asks whether everything was available to replenish.
• If Yes, affected items move to PAR, expiration is marked verified where required, and replenished follow-up notes are cleared.
• If No, the user selects unavailable items, enters a reason, and that reason is written back to the checklist line as follow-up.

8. Completing A Check

Before completing a check, review all sections, confirm entries are accurate, and confirm expiration where required. Then click Complete Truck Check.

• A completed checklist record is created.
• The related active check is removed from Active Checks.
• The checklist becomes available in Submitted Truck Checks and reporting.
• After submission, a confirmation appears and OK returns the user to the home page.

9. Submitted Truck Checks

Submitted Truck Checks is the historical page for completed records.

• Filter by truck or unit.
• Filter by inspection date.
• Switch between monthly and daily submitted check views.
• Open a saved check and review checklist details.
• Edit a submitted check with a required comment.

10. Reports And Analytics

The Reports page contains submitted monthly and daily check history with truck/date filtering, saved-check detail review, and PDF exports. Use the Analytics page for truck trends, recurring issue review, station-level summaries, and monthly compliance rollups.

11. Important Reminders

• Do not start a duplicate check when the truck already appears in Active Checks.
• Wait for sync before closing the page when possible.
• Use clear follow-up notes when an item is missing or could not be replenished.
• Daily and monthly checks are separate workflows with separate saved histories.
• After 30 minutes of inactivity, the user may need to log in again.